EmpCenter for K-12 School Districts is a comprehensive workforce management system that automates the complex policies focused on how employees accrue time on the job. Designed to meet the unique needs of teachers, substitute teachers, paraprofessionals, bus drivers, and others employee groups, EmpCenter for K-12 School Districts helps administrators and their payroll and HR departments to better manage costs.

EmpCenter for K-12 School Districts ensures compliance with the Federal Labor Standards Act (FLSA) by keeping a tight audit trail and alerting principals of possible violations. This can save school districts millions of dollars in fines and back pay.

Once deployed, EmpCenter for K-12 School Districts automatically enforces district pay policies and rules, alerts supervisors when overtime thresholds are met or problems occur, and helps administrators manage teacher absences. Teachers and other employees can also interact directly with the system to off-load tasks from HR, such as reviewing time-off, requesting absences, and substitute teacher availability.

EmpCenter for K-12 School Districts manages the unique requirements for specific employee types employed by school districts:

Teachers

• Teachers can use a web browser or phone to report illnesses 24/7, giving districts more time to locate substitutes
• Allocate time worked to grants and other funding sources to help administrators proactively manage budgets
• Teachers can search a database of preferred substitute teachers and request teachers to fill in for them

Substitute Teachers

• Notify qualified substitutes via e-mail or the school’s phone notification system
• Automatically record hours based on the substitute’s work assignment and district rules, such as requiring half or full-day pay only
• Automatically route substitute teacher timesheets to the designated supervisor for approval

School Classified Employees

• Accurately collect hours worked, via a badge reader or web clock, to ensure accurate pay and maintain benefit status
• Record time worked for each job, and use the various pay rates and rules for individual assignments
• Manage time and dollars allocated to grants and/or other funding, ensuring that salaries for paraprofessionals, health technicians, and other personnel are paid out of the correct funding source

Bus Drivers, Maintenance & Environmental Services

• Accurately collect hours worked, via a badge reader or web clock, to ensure accurate pay and maintain benefit status
• Allocate time worked for multiple jobs, and calculate overtime pay to meet FLSA requirements
• Track specific routes and the vehicle driven, and automate route payment for flat rate routes or routes paid by the hour
• Synchronize with facilities or project management systems to track hours by work order or task to better allocate resources and track budgets

Principals, Administrators & Superintendents

• Track teacher absences and assigned substitute teachers in real-time; track hours reported from classified employees to eliminate FLSA violations
• Manage separate school calendars by job or department
• Enter weather-related events or building closures on a calendar and indicate policy for how hours are to be reported
• Manage time and dollars allocated to grants and other funding sources, including remaining hours and dollars
• Track hours worked and absences against projected budget amounts for each school in the district
• Automatically alert administrators when labor thresholds or events occur, so that action can be taken immediately

Human Resources

• Ensure compliance with FLSA and the Family Medical Leave Act
• Automatically track and record all absences and tardy events

Payroll

• Automatically calculate hours worked and overtime for payroll
• Automatically calculate all premiums and other special district pay, based on pre-defined rules
• Synchronize all time information with district payroll system, saving vast amounts of time